Event organiser profile on Websta in Belgium

What your profile page should include

Your Websta profile page works like a website for your event organising business. It shows your trade, location in Belgium, and lets clients contact you or request a quote. You control what appears on your page.

Start with a clear description of the types of events you organise - whether you handle weddings, corporate events, product launches, conferences, festivals, team building, or other categories. Mention the scale you work with: small private events, large public events, or both. Include your town or region so clients near you can find you easily.

Upload photos of events you have organised. These can show the venue setup, decor, attendees, or specific moments that show your work. Photos matter more than lengthy text - clients want to see what your events look like. Include at least five to ten images if possible.

List the main services you offer - coordination, venue sourcing, catering liaison, entertainment booking, decoration, timeline management, or anything else you do. Be specific about what you handle and what clients need to arrange themselves.

Add your contact details and enable the contact form so clients can reach you with questions. If you use online booking for certain services or packages, Websta lets you set that up. More often, event organisers use quote requests - clients describe their event and you reply with terms.

Languages for your profile

Belgium has three official languages - Dutch, French and German - though German is spoken in a small eastern region. Most event organisers in Belgium work in Dutch, French or both, depending on their location and the clients they serve.

Publish your profile in the language or languages you use with clients. If you work across language regions, consider adding both Dutch and French. Websta lets you maintain your profile in multiple languages, which helps clients in different parts of Belgium find you.

How clients find event organisers on Websta in Belgium

Websta includes a marketplace where people nearby search for services by type and place. Someone planning an event in Brussels, Antwerp, Ghent or any Belgian town can search for event organisers in that area. The marketplace organises this by service and location.

You can also post a task describing the event - size, date, budget range, type of event - and event organisers nearby can make offers. This gives you visibility beyond your own profile page.

Working as an independent event organiser in Belgium

As an independent event organiser in Belgium, you need to register as a self-employed person or sole trader with the appropriate Belgian authority. This varies slightly by region - Flanders, Wallonia and Brussels each have their own setup - but the general principle is the same. Check with your local chamber of commerce or business registration office for the exact steps in your area.

You need a business registration number (entreprise number) to operate legally and invoice clients. You must also register for VAT (value-added tax) if your annual turnover exceeds a certain threshold; again, check the current rules with your local authority as thresholds change.

Keep records of your clients, invoices, expenses and income for tax purposes. Belgium requires detailed bookkeeping. You will also need professional liability insurance - this is not legally required for all event organisers but is strongly advisable given the scale of events you may manage.

Payments from clients come through Websta to your own bank account via Stripe. You set your own prices for services or hourly rates. Keep track of these payments for your tax returns.

What to write in your first hour

Start by writing a short summary of what you do. Include the types of events you organise, the regions or towns you serve, and how long you have been working in this field. Keep it plain and factual - clients want to know what you actually do, not marketing language.

List five to ten concrete services you offer. Instead of 'event management', write 'venue sourcing', 'timeline and schedule coordination', 'vendor management' or whatever you actually handle. Be specific.

Upload at least three clear photos of your work. These can be from past events, showing setup, decoration, or attendees if you have permission. Photos are your strongest tool.

Add your contact details and enable the contact form. Write a simple sentence inviting clients to get in touch with their event details so you can provide a quote or booking terms.

Do not write lengthy paragraphs. Event clients browse quickly. Use short sentences and bullet points.

Setting your own prices

You decide what to charge for your services. Websta does not set prices for event organisers - you control them entirely. You might charge an hourly rate for coordination, a flat fee for an entire event, a percentage of the total budget, or a combination of these. Research what other event organisers in Belgium charge and set your prices according to the complexity of events you handle, your experience, and local market rates.