Event organiser profile on Websta in Malta

What to include on your profile page

Your Websta profile is a simple website that works on any device. It contains sections you fill in once, and people in Malta can find it when they search for event organisers by location and service type.

Start with a short description of what you do. Say whether you organise weddings, corporate events, birthday parties, conferences or other types of gatherings. Keep it factual: state what you actually handle, from planning to day-of coordination or just one part of the process.

Add photos of events you have organised. These are the most important part of your profile. Include finished setups, venue details, decoration, guest areas or any visual work that shows your past projects. You do not need a large number of photos - a few good ones are enough. If you cannot show client events due to privacy, you can use photos of your own work or planning materials.

List the services you offer as separate items. This helps people find you when they search for specific tasks: venue sourcing, catering coordination, entertainment booking, decoration, audio-visual setup, guest management or timeline planning. Add a short note for each service to explain what it includes.

Include a contact form so people can send you questions or request a quote. You can also turn on online booking if you offer fixed-price services with set time slots, though most event organisers use quote requests instead, since each event is different.

Which languages to use

Publish your profile in English and Maltese. English reaches clients who live in Malta or plan events there and speak English as a first or second language. Maltese reaches Maltese speakers who may prefer to communicate in their national language. You can write the same content and translate it, or keep some sections in one language and others in both. Choose what works for your clients.

How people find event organisers on Websta in Malta

Websta has a marketplace where people in Malta can search for event organisers by location and service type. When someone looks for an event organiser, they see profiles of providers who work in their area. The marketplace URL in Malta is websta.ai/marketplace/events.

People search by posting a task (describing their event and what they need) or browsing profiles of organisers who work nearby. Your profile appears in these search results if you list services and specify the towns or areas where you work. If you cover the whole country or multiple regions, say so clearly on your profile.

Setting up as a self-employed event organiser in Malta

Check with the Malta Business Registry (or the Identity Malta website) what type of registration you need. As a self-employed person offering event organising services, you may need to register as a self-employed worker and obtain a tax registration number. The exact rules depend on your situation and income level.

You will also need a bank account in your own name to receive payments. Websta uses Stripe to process card payments from customers and pay out money to your bank account. You set your own prices for each service.

Keep records of invoices, payments and expenses. Check with a local accountant or the Malta tax office (Inland Revenue Department) about what records to keep and whether you need to file an annual tax return.

What to write in your first hour

Start by writing a short description of your event organising business: what types of events you work with and what stage you handle (full planning, day coordination, specific services). Aim for two to three sentences.

List four to six services you offer. Write one or two lines about each - for example, 'Venue sourcing: I find and book venues that match your event size, style and budget', or 'Day-of coordination: I manage the timeline, vendors and guest flow on the day of your event'.

Add at least three photos of your past work. If you have them on your phone or computer, upload them now. If not, take photos of your workspace, planning materials or ask past clients for permission to use event photos.

Write the name of the town or region where you work. If you serve the whole country or multiple towns, list them. This helps people find you based on location.

Turn on the contact form so people can send you questions. You can add online booking later if you have fixed-price services.

Getting paid and managing bookings

When a customer books your service or sends a quote request through your profile, you receive a notification. You can reply directly through Websta or give them your contact details.

Once you agree on a price and details with the customer, they pay by card through Websta. The money goes to your bank account within a few working days via Stripe. You keep all the money from the booking price - you set the price yourself.

Standing out in the marketplace

People in Malta search for event organisers by the service they need and the location. Your profile needs clear service descriptions and honest photos to attract the right clients. Update your photos and services as you take on new types of events. Respond quickly to quote requests and messages - clients expect fast replies when planning an event.