Event organiser profile on Websta: what to include

What to include in your profile

Your Websta profile page acts like a basic website. Start with a clear description of the types of events you organise - whether that's weddings, corporate conferences, product launches, festivals, community events or something else. Be specific about the scale you work with: the number of guests you typically handle, the types of venues you know well, and any specialisms you have.

Add a section for services. List what you actually offer: full event planning from concept to day-of management, partial coordination, vendor sourcing, budget planning, timeline creation, on-site coordination only, or whatever matches your work. If you handle specific elements - catering liaison, entertainment booking, décor, audio-visual setup - name them.

Photos matter. Include images of events you have organised: the setup, decorated spaces, crowds at key moments, and details that show your work. If you cannot show completed events, photos of your workspace, planning materials, or sample setups give clients a sense of what you do. Avoid stock photos; people want to see real events.

Set up a section for quotes or booking requests. Most event organisers work by custom quote rather than fixed pricing, since every event differs. Use Websta's contact form or quote request feature so clients can describe their event, date, guest count and budget, and you can respond with a tailored offer. This also lets clients in your area know you are taking new bookings.

• Event types you specialise in
• Scale and guest numbers you typically handle
• Specific services you offer
• Photos of past events or your workspace
• Quote request form or contact option
• Your location or service area across Ireland

Languages for your profile

Publish your profile in English. This covers the vast majority of clients searching in Ireland. If you work regularly with Irish-language events or clients, you may add an Irish version of key sections, but English alone is sufficient for most event organisers in Ireland. Websta profiles can be set to English by default, with optional sections in other languages if needed.

How Irish clients search for event organisers

People in Ireland use Websta's marketplace to find event organisers by searching for the service and their location. Someone planning a wedding in Cork, a conference in Dublin, or a community event in Galway types 'event organiser' and their town into the search. Websta returns profiles of event organisers in and around that area. The marketplace at websta.ai/marketplace/events shows providers by region.

Clients also browse by service type if Websta's categories include options like 'wedding planning', 'corporate event planning' or 'event coordination'. Others post a task describing their event - date, type, guest count, budget - and event organisers in their area see it and make offers. The more complete your profile, with clear photos and descriptions, the more likely people searching nearby will contact you.

Working as an independent event organiser in Ireland

As an independent event organiser in Ireland, check with the Revenue Commissioners and your local business authority about sole trader registration and tax obligations. Event organisation typically requires registering as self-employed if you are not already, and you will need a tax identification number (TIN) and a business account with Revenue. Most event organisers operate as sole traders, though some register as limited companies; this depends on your business structure and turnover.

Public liability insurance is common for event organisers in Ireland, especially if you attend events on client sites or manage venues. Check with an Irish insurance broker about cover that suits event coordination work. Liability, professional indemnity, or event-specific policies vary, so get advice relevant to your actual work.

Payments through Websta use Stripe, which handles card transactions and pays your earnings to your own bank account. You control the price of your services and set your own rates. Keep records of all income and expenses for tax purposes. If you work with venues, caterers, entertainers or other suppliers, clarify payment terms and commission structures so invoicing is clear when clients pay you.

Check with your local authority or Revenue if you need any specific permits or licenses for event planning. In most cases, the event venue or client carries responsibility for venue licenses and safety compliance, but confirm what applies to your specific role and the events you run.

What to write in your first hour

Start with a headline that says what you do: 'Event organiser - weddings, corporate events and celebrations' or similar. Keep it direct.

Write a short description of your experience and approach. Mention the types of events you have organised, the scale you work with, and what clients can expect from you. If you have years of experience, say so. If you are newer, focus on what you are equipped to handle now.

List three to five core services you offer. Be specific: 'Full event planning from concept to day-of coordination', 'Venue and vendor sourcing', 'Event timeline and budget planning', 'On-site coordination only' - whatever you actually do.

Add your location or service area. Say whether you cover one town, a county, or multiple regions across Ireland. This matters because clients search by location.

Upload at least two or three photos. If you have images of events you have run, use those. If not, a photo of yourself or your workspace works for now; you can add better photos later.

Set up a quote request form or contact option so people can reach you and describe their event. This is more important than a booking calendar for event organisers, since most events are custom.

After the first hour

Gradually add more photos as you complete events. Include setup, décor, guest moments, and details that show your standards and style. Real photos of your work are more persuasive than descriptions alone.

Refine your service descriptions based on actual client enquiries. As you handle more events, you will know which services to emphasise and what questions clients ask repeatedly.

Keep your profile accurate about availability and response time. If someone requests a quote, reply promptly - event clients are often planning weeks or months ahead and expect timely replies.

Monitor the Websta marketplace regularly. See how other event organisers in Ireland describe their services, what photos they use, and what gaps exist in your area. This helps you position yourself clearly.